Easy to use

• Single or Multi User Desktop payroll solution designed for the mature SMME, Medium and Large Enterprise requiring an ERP type solution.
• Fully integrated Human resources option.
• Multi company, multi payroll and cost centre structures permissible.
• Simplistic easy set-up using our wizard driven interface.
• Clickable Payroll Process Flow Chart Diagram.
• 200+ pre-defined set of transactions including customized transactions around your requirements.

Processing of the Payroll

• Process monthly, fortnightly and weekly employees in the same company.
• Multiple runs on a company for a Specific Period.
• Calculating rate of 0.006s per Employee.
• Manual or calculated rates.
• Unlimited user-defined fields and constants applicable to employees.
• Formulas on rates and transactions.
• Record and accumulate shifts worked.
• Monthly payments, Reconciliation and administration of third party beneficiaries, legislative requirements and unions.
• Control employee loans with automatic deductions and outstanding balance reports as well as calculate interest on outstanding amounts.
• Bonus Provision Calculations.
• Error reporting on employees when doing the payroll runs.

Flexible

• Sixteen (16) Character Employee Number (alpha/numeric).
• Payroll income, deductions and contribution allocation by Department.
• Allocate employees and transactions to Job code and Cost Centres
• Allocate employees to pay points.
• Allows you to change the employee code
• Multiple pay Rates per Employees and overtime.
• Powerful formula engine that utilizes any parameter in the payroll
• Create lookup tables for transactions like the medical aid.
• Employees can be created with pre-defined Profiles.

Human Resources

• Human resources and change management consulting.
• `e Recruitment and talent management.
• Assessment tools.
• Job profiling and analysis.
• Grading systems and remuneration benchmarking.
• Training and learning management.
• Skills and Equity reporting.
• Performance management linked to Organizational strategy and outcomes.
• Compensation and reward strategy and implementation.
• Succession and career path planning
• Wellness
• Detailed Management and Employee Self service with customized workflow

Statutory and Legislative Requirements

• UIF (Unemployment Insurance Fund), SDL (Skills development Levies) and OID (Occupational Injuries and Diseases).
• Multiple- tax calculation methods, e.g. periodic, average, directives, part time etc.
• All appropriate tax (SITE & PAYE) calculations done.
• Tax query resolutions.
• We cater for many different types of tax calculation methods, e.g. periodic, average, directives, part time etc.

Statutory and Government Returns (UIF, EMP201, OID, SDL, and RSC)

• Generate and submit monthly EMP201 (PAYE, UIF & SDL).
• Generate and submit the monthly electronic UIF file.
• OID Returns.

Import, Export, Copy and Paste

• Easy to use Export and import functionality for Employees and Batches for large quantities of transactions and clocking systems.
• Import from Excel, text, or any HR system.
• Copy and paste from Excel into employee list or batch transactions

Printing, Email and Online Payslip printing facility

• Employees may view, print and save their payslips through the Employee Self Service module.
• Alternatively branch managers may log in to the system and print their own employees’ payslips at the branch.
• E-mail payslips to the relevant person.
• Preview payslips on screen.
• Print payslips on plain or pre-printed stationery.
• Process payslips directly and view changed calculations instantaneously.
• Well defined reports for reconciliation of companywide payroll expenditure.
• All data stored for 5 years which allows on demand reprinting of all reports.
• Numerous reports can be extracted for use by the customer.
• Well defined preview, reconciliation, and management reports for reconciliation of companywide payroll expenditure.
• Reports can be exported to Excel, Tiff, PDF or text.

Business Intelligence, Reporting and Graphs

• SQL reporting tools.
• Analysis tools with customizable and self designed graphs and reports.
• Microsoft Access reporting Tool.
• Excel Extracts and Pivot Tables.
• Periodic Variance, Cost of Employment Summary, Cost to Company vs. Cash Payments.
• Earnings and deduction analysis.
• Leave, sick leave and overtime analysis.

Beneficiary and Account Management

• Setup unlimited beneficiaries.
• Link transactions to beneficiaries for automatic account payments.
• Customize action dates on transactions to specify when beneficiaries should be paid.
• Automatic e-mailing of deduction schedule to beneficiaries.
• Split batches and schedule action dates on account payments for better cash flow.
• Transactions of a similar nature can be combined from different companies in singular batches for download towards your preferred banking partner.

Integrated Bank Payments

• Payments by bank transfer
• Yellow Payroll can credit beneficiaries and employee accounts via our link with ABSA or Netcash, alternatively use uploaded files to facilitate the transfer of funds at specified dates.

Multi-User access and record level Permissions

• Single and or Multi user solution.

Transactions

• Set of default Income, deduction, benefit and Company Contribution transactions are created.
• Custom made transactions can be created with ease to accommodate those unique circumstances sometimes called for.
• More than 100 pre-setup transactions available for use or as templates.
• Base new transactions on existing ones – new transaction will have the same formula and parameters.

IRP 5/ IT 3(a) Certificates and Electronic IRP 5/ IT 3(a) Certificates and Submissions

• Generate and print of IRP5’s – monthly as well as at year end.
• Electronic IRP5s and IT3 (a)’s.

Standard Leave Records and Reports

• Yellow Payroll is by default setup to maintain a leave rate that adheres to the Basic Conditions of Employment Act (BCEA).
• The system keeps track of leave rates, as well as a periodic leave accrual value, which is calculated for each period’s earnings.
• Leave pay can be customized to use either the BCEA rate or the total of the leave accrual value.
• Automatic accrual of annual leave days due and detailed leave records for all leave types.
• Calculate number of leave days by automatically excluding non-working days in leave period.

Time and Attendance Interface

Facility to interface with external time and attendance (clock card) systems through the text or Excel Import facility.

Generate payroll and cash book journals for seamless integration

• Integrate by expense and / or cost centre to most Accounting Packages.
• Can be fully automated to integrate to your ERP solution where applicable. (SAP, Microsoft Dynamics, Oracle etc)

Employee Self Service

• Selected employees will be provided with access codes to the ESS web page by the system.
• The available functions are:
  • Payslips can be viewed, downloaded and printed.
  • IRP5 and IT3 certificates can be viewed, downloaded and printed.
• Employees can update their own details – including bank details.

Backups, Upgrades and Installations

• Self or customized implementation using Yellow Payroll consulting division and project management methodology and expertise.
• Auto updates and legislative releases.
• Backup and restore utility provided.
• Visit the Yellow Payroll Resource Centre for release notes and payroll related information.

Security

• Opportunities that files might become virus infected are kept to a minimum due to the way all Yellow Payroll data is stored.
• 128 bit SSL Encryption.
• Automatic rollback protects our data in the event of a disconnection while processing.

Help

• Runs on Microsoft® SQL Server 2005®.
• Software ships with a Quick Start Guide and detailed training manual including help files for instant questions and answers.
• Tutor based training available at operator and the advanced level.(Refer to website for more information).
• History regarding transactions is stored up to a maximum of 5 years.